Tutors and assessors are required to record and retain details of each learner’s attendance, participation and achievement at each session on a programme of training.
For each learner, the following paperwork evidence must be completed and saved securely (hard copy versions in a locked facility and electronic versions in a password protected folder):
Attendance Register
- Tutors are required to complete a register for time duration of each session and accurately record the attendance or absence of each learner.
- Tutors will return the register to this training provider at the end of each session with the following paperwork:
Teaching & Learning Agreement
- Tutors will read, explain and ask each learner to sign and date this document to set an agreed contract for the working environment for the training programme.
- Tutors will sign and date the document to register their commitment to the contract.
Assessment
- Assessment records.
- Copy of each learner’s observation checklist that shows clearly their name, date of assessment, title of discipline assessed, assessor's judgement (pass/refer/defer); assessor’s feedback relative to the assessment criteria and learner’s action plan, as well as the learner’s and assessor’s signatures.
- Assessor’s evaluation of the assessment process for the Internal Quality Assurer.
- List of all learners who have successfully met the assessment criteria.
Health and Screening Information
- Pre-screening health questionnaire (for exercise and physical activity participation only).
Learner Evaluation Form
- Tutors to collect a completed evaluation form from each learner at the end of the training and submit this to Active Aid Fitness Academy.
Disposal of Paperwork Evidence
Students’ paperwork evidence will be retained by Active Aid Fitness Academy for a period of three years after the qualification is completed, after which it will be securely disposed of.
